Are you planning to run a volleyball fundraising event soon, but don’t know where or how to start? Are you worried that the event will turn into a disaster?
A volleyball fundraising event is a great way to expand your network and build camaraderie, but keep in mind that having one requires a lot of time and effort. You’ll have many things on your plate, and not having any plan will likely leave you stressed. In worse cases, you might end up having a fundraising event that won’t accomplish any goal.
Here are eight tips to help you run a successful volleyball fundraising event:
1. Identify Goals
Running a volleyball fundraising event without having set goals is pointless. It’ll be challenging for you and your team to assess the success of the event if you don’t know what you want to achieve in the first place.
To run a successful volleyball fundraising event, identify your goals first. If the event is aimed to gather funds to send a local volleyball team to international competitions, break down the projected costs to help you identify the amount you need.
If you also want to recruit new supporters and increase awareness through the fundraising event, make sure to share your goals as you’re marketing the event. It’s crucial to plan how you’re going to communicate your fundraising goals to the general public.
2. Get Help
Running a volleyball fundraising event can be daunting and time-consuming that you need a whole team to help you out. Remember that you’ll have a long list of to-dos before, during, and after the actual event.
Minimize stress when running a volleyball fundraising event by getting help. Today, you can hire companies that can give you a helping hand in planning for the event. These companies have years of experience in completing tasks necessary for fundraising events, which means that they can provide volleyball fundraising ideas to ensure that your next event will be a success.
You can also ask for help from your friends, family, and other individuals in your community. The more people helping you out, the easier it’ll be for you to run a successful volleyball fundraising event.
3.Set A Budget
Successful fundraising events always have a budget that covers expenses for food, space rental, catering, security, transportation, utilities, and other essentials necessary to make your volleyball fundraising event a success.
When creating a budget for your volleyball fundraising event, don’t forget to consider your fundraising goal. Your event should raise funds greater than the amount of your expenses. While you’re at it, be sure to include a budget for emergencies as well. You’ll never know what will happen before or during the event, so it’s important to be financially prepared.
4.Assign Roles
The committee can make or break the success of your volleyball fundraising event. Even if you set realistic goals, your event won’t be as successful if committee members don’t properly execute their roles.
To put together an effective event committee and foster teamwork, take note of these tips:
- Get the right people on board: Your committee members should represent different social circles and demographics in the community. If possible, look for individuals who have connections with potential sponsors.
- Foster teamwork: Teamwork and collaboration can turn a stressful event planning into something that’s fun and fulfilling. Since you’ll oversee committee members, encourage effective teamwork by understanding everyone’s work styles and setting clear expectations on what you want the team members to accomplish.
- Maximize meetings: Only hold meetings if there’s a clear agenda. Keep discussions about the event and encourage committee members to participate.
5.Decide On A Date
How soon your volleyball fundraising event is can affect the number of attendees. If you set the event a few days from now, you’ll likely have less attendees.
If you want to attract as many attendees as possible, plan the event in advance. Ideally, you should announce the event at least one month before the date of the event to have ample time for organization and marketing. It’ll also be easier for the attendees to adjust their schedules and show up for the event if you inform them ahead of time.
When setting a date, consider the purpose of the event. For example, if the fundraising event is for sending a local volleyball team abroad, make sure that the event is scheduled on a date that allows the team to arrive at the location on time.
6.Think About The Setup
Planning the setup of the volleyball fundraising event is, most likely, one of the most time-consuming and daunting tasks. This is especially true if you’re expecting a massive number of attendees.
For your upcoming volleyball fundraising event to be a success, plan where the event will be, what kind of food will be served, and if there’ll be any entertainment. If there’s a dress code, list down all the dos and don’ts, and include them in your marketing collaterals to ensure everyone follows.
You should also come up with a plan to help attendees find their way around the location. Since it’s a volleyball fundraising event, include signs on where attendees can watch the games and get refreshments. If you’re selling merchandise on the day of the event, display large signs to help attendees find the store or booth.
If the event will be held outdoors, pay attention to the weather and have a backup plan. For example, you can prepare portable pavilions or rent a nearby covered court just in case it’ll rain.
7.Prioritize Marketing
Your volleyball fundraising event needs to be marketed to convince attendees that your event is something worth attending. The quality of your marketing can also influence donors’ decisions to give money to your cause.
You can effectively market your upcoming volleyball fundraising event without spending thousands of dollars. Some of the most common methods of marketing you can use include sending out mail invitations, posting information on social media, and encouraging your committee members to amplify your promotions.
No matter what marketing strategy you’re planning to use to get the word out, do it multiple times as you’re nearing the date of the event. This can keep attendees engaged and excited.
8.Send Thank You Notes
After the volleyball fundraising event, take the time to send thank you notes to all of the people who helped—from the committee members, to the attendees, to the donors. This is a simple way of showing gratitude and fostering healthy relationships with others. Besides, you’ll likely have another fundraising event soon, so it’s always important to keep friends and donors happy!
Start Working ASAP
Running a volleyball fundraising event is challenging, but it’s not impossible. The tips presented in this article can be your key to running the best volleyball fundraising event your city or town has ever seen!