Management of Students’ Records at Koforidua Polytechnic: Implications for Good Governance

Abstract

The study examined the management of students’ records at the koforidua Polytechnic and the implication for good governance. Governance is the essential purpose of any organisation. Governance is the process by which individuals organise themselves, function, exercise authority and ensure continuity. In this study, records keeping is a core component of good governance and records enable programmes and services as well as public access to them. Archival records support a variety of functions and help institutions and society exploit the value of individual and collective experience.Student records are particularly important records series in any educational institution. Student records are created for the student once they enroll on the programme of the polytechnic. The completeness and reliability of the records are critical to the polytechnic system itself and to the student.The study relied on the case study method which was qualitative and investigative. Data collected was through interview and observation and analysed qualitatively. A total of 15 people been primary users of student records participated in the study. The records life cycle was used as the theoretical framework. Finding revealed the absence of a records management policy and a weak programme structure for managing records.

Keywords: Student records, Records management, Koforidua, Polytechnic, Good governance