Strategies for Ensuring the Safety of Digital Documents in Office Systems Management

Abstract

The today’s office is shifting to a paperless office (automated office) where the computer is employed in carrying out general office work and documents are managed electronically. Organizations are currently faced with the problem of securing these documents from loss, hackers, malware and unauthorized users. Hence this study sought to find out the strategies for ensuring the safety of digital documents in Office Systems Management. The population of the study comprised of 118 administrators and secretaries selected from organizations that operate automated offices in the six State capitals of the States in South-South Nigeria. Four research questions were raised and four corresponding research hypotheses were raised and tested at 0.05 level of significance. The result of the study revealed that the administrators and secretaries viewed all backup, password, file level and share level security, as well as encryption strategies as ensuring safety of digital documents to a high extent. It was concluded in this study that backup, password, encryption, file level and share level security strategies does ensure safety of digital documents in Office Systems Management. Therefore, it was recommended that these strategies be employed by organizations operating automated offices to ensure safety of their digital documents.

Keywords: Backup, encryption, file level, share level, safety, strategies, Office, Systems Management

DOI: 10.7176/EJBM/14-18-05

Publication date:September 30^th 2022